Returning Student Housing Selection
Below you will find information about returning undergraduate student housing selection for the 2022-2023 academic year. If you are a current undergraduate student who plans to return to campus housing next year, please review this information carefully and feel free to contact us at 413-782-1317 or firstname.lastname@example.org if you have any questions.
THD Step by Step
Housing selection will take place in The Housing Director (THD). Below you'll find a document which describes the room selection process in THD, step by step.
The link to THD can be found in your Connect2U, but the link to THD self-service is also below.
What If I Want to Complete an Application After the March 11th Deadline?
Applications and Housing Verification Payment (Housing Deposit)
The first steps in returning student housing selection are completion of the Returning Undergraduate Student Housing Application in THD, followed by the $300 Housing Verification Payment. When you complete the application in THD, it will generate a charge for the Housing Verification Payment which will show up on your student account next day. You can then go pay the Housing Verification Payment through your Colleague self-service or at the bank at Enrollment Services. Applications will be available in THD starting on Monday, February 14, 2022 at 9:00 a.m. Applications and payments are due Friday March 11, 2022. You can pay the Housing Verification Payment any time between when you complete your application and the March 11th deadline.
Important Note: If you need a waiver for the Housing Verification Payment, meaning that you do want to participate in room selection, but you cannot make the payment, DO NOT complete the Returning Undergraduate Student Housing Application before you speak to Residence Life and obtain your waiver. Once you have obtained a waiver, Residence Life will give you additional instructions on how to complete an application and move forward in the process with a waiver.
The Housing Verification Payment is non-refundable and non-transferable. However, if a student makes a payment, but then decides to commute before selection starts or within seven days after they select or are assigned a room, that student may receive a 50% refund of the Housing Verification Payment.
Student housing is assigned for the full academic year (or program period for international students), unless the Student graduates or withdraws (voluntarily or involuntarily). Students who select housing, but then decide to commute, and inform the Office of Residence Life of that decision on or before the 12th day of August, will not be responsible for room and board charges, but will lose the $300 Housing Verification Payment. After the 12th day of August, students are responsible for room and board charges for the full academic year (Fall and Spring) unless they withdraw from the University or graduate mid-year. Refund schedules for students withdrawing from the University can be found here.
Housing Selection Schedule
Priority for housing selection is determined by adding the credits you have earned prior to Spring 2020 to the credits you are currently taking. See below for the schedule of room selection times.
Expected Credits = Credits Earned Prior to Spring 2022 + Spring 2022 Credits
Expected Senior Week
101 or more expected credits – Tuesday March 29th at 2PM
95 – 100 expected credits – Wednesday March 30th at 2PM
90 – 94 expected credits – Thursday March 31st at 2PM
Non-Group or Partial Group Placement Email Deadline – Friday April 1st at Noon
Expected Junior Week
73 – 89 expected credits – Tuesday April 5th at 2PM
64 – 72 expected credits – Wednesday April 6th at 2PM
60 – 63 expected credits – Thursday April 7th at 2PM
Non-Group or Partial Group Email Deadline – Friday April 8th at Noon
Expected Sophomore Week
40 – 59 expected credits – Tuesday April 12th at 2PM
29 – 39 expected credits – Wednesday April 13th at 2PM
28 or less expected credits – Thursday April 14th at 2PM
Non-Group or Partial Group Email Deadline – Friday April 15th at Noon
What if I'm looking for a group to join, or people to fill my group?
As part of housing selection, students must be part of a group that completely fills the room, suite or apartment they are trying to select. Groups must have either two, four or six people in order to be able to successfully select housing. In order to assist students with that requirement, the Office of Residence Life provides students with a number of ways to find roommates if they are having trouble finding a group or filling a group.
Virtual Roommate Board
Students who are looking for roommates, or groups who are looking for one or more additional people to fill the group, can email email@example.com to add their information to a virtual roommate board. Students/groups will be able to provide information indicating what kind of housing they are looking for and/or how many people they are looking for, along with a contact email or phone number, and students will be able to review this information and connect with each other to hopefully form groups.
Roommate Meet and Greets
The first round of Virtual Roommate Meet and Greets are now scheduled:
March 7th at 7:00 p.m. for females
March 7th at 8:00 p.m. for males
March 8th at 6:00 p.m. for gender neutral housing
Zoom Code: 735 124 5810
There will be an additional session on March 21st, time TBD.
In addition, we encourage you to use your building/area Kodiak classroom to post and see if you can locate other students in your building/area who also need roommates.
Wondering What Apartment Style Housing Looks Like?
Each year, the Office of Residence Life hosts open houses in upperclass areas of housing which will allow students to see what apartments in Gateway, Evergreen and Southwood look like. These open houses will be scheduled prior to the beginning of room selection. More information about the open houses will be available in this space by March 1st.
Below is a list of Gateway Village apartments (in the undergraduate housing area) that are one bedroom apartments. All other two-person apartments (in the undergraduate area) are efficiency apartments:
Gateway Drive 19L
Gateway Drive 29R
Gateway Drive 36R
Gateway Drive 46L
Gateway Drive 47L
Gateway Drive 53L
Gateway Drive 53R
Gateway Drive 57R
Gateway Drive 64R
Gateway Drive 76L
Click below for information about apartment configurations in Gateway, Evergreen and Southwood.
Information About Special Housing Accommodations
Western New England University is committed to providing students who have a documented disability or medical condition with a safe environment in which to live and study. It is the responsibility of the student to inform the Office of Student Accessibility Services of the nature of their disability and desire to receive a special housing accommodation.
If approved, the Office of Student Accessibility Services will work directly with the Office of Residence Life in an effort to provide a housing accommodation that is appropriate and reasonable. For more information, please contact the Office of Student Accessibility Services at (413) 782-1258.
NOTE: Returning students who have received a housing accommodation for the current academic year (2021-2022) DO NOT have to reach out to Student Accessibility Services to renew that accommodation. The Office of Residence Life will reach out to such students prior to the beginning of room selection so we can properly accommodate them for the upcoming year. If you believe you have a housing accommodation for the current year and you do not hear from Residence Life regarding housing options and placement for next year by March 21, 2022, please reach out to us at firstname.lastname@example.org
Gender Neutral Housing
Are you interested in living with friends with different gender identities than your own? Gender Neutral Housing may be for you! The Gender Neutral Housing application for the 2022-2023 academic year will be available below starting on February 14, 2022.
Information for Transgender and Gender Non-Binary Students
We recognize that our online housing program only allows students to identify themselves as either male or female. As we recognize the need to support all forms of gender identity and expression in the residence halls, transgender and gender non-binary students are encouraged to contact us at email@example.com or by phone at 413-782-1317 so that we can work with you on an individual basis to house you in an environment that supports and reflects your gender identity.
A very limited number of Premium Singles will be available for returning students; the exact number will depend on overall demand for housing. Students in Premium Singles will be charged an additional 30% on top of the housing cost of the residential facility in which they are placed (e.g. if you are living in a residential area that costs $4,410 per semester for a regular room, the cost for a Premium Single would be $5,730 per semester).
Students who are interested in Premium Singles should indicate that by answering the Premium Single question on the Returning Undergraduate Student Housing Application in THD. After March 11th, Residence Life will assess the demand for space based on submitted housing applications. Following this assessment, Residence Life staff will reach out to students who have requested a Premium Single indicating whether or not we will be able to accommodate each request. Please be aware that a request for a Premium Single does not mean that Residence Life will be able to accommodate that request. Students interested in a Premium Single who are offered the opportunity to join a group for housing selection should strongly consider that option as space for Premium Singles will be very limited.
How are Vacant Spaces Handled?
After room selection, some students will withdraw from housing or change rooms, which will create vacant spaces in upperclass housing. Over the course of the summer, the Office of Residence Life will fill these vacancies with returning students who have requested room changes, reactivated/readmitted students and new transfer/international students. When a space in your room is filled with a new student, you will be notified via e-mail.
If a space in your room becomes vacant, and you know someone who would like to move into that space, you may contact the Office of Residence Life via email at firstname.lastname@example.org to request that person as a new roommate, and that person must also contact the Office of Residence Life to request a room change to your room. There is no guarantee that we will be able to grant those requests, but if the space is still available at the time when we receive your request, we will certainly consider it. To see if there is a vacancy in your room at any time, you can simply check your THD Self-Service.
If you are withdrawing from housing or if you are moved to a new space because of a room change request, it is your responsibility to notify your former roommates of this change. It would be wise for roommates to stay in touch over the summer and check your THD Self-Service periodically if you are concerned that one or more of your roommates may withdraw from the room.
Vacancies which exist at the beginning of each semester may be filled at any time during the semester, as space is needed. While we will make every effort to inform students when they are getting a new roommate/suitemate, prior notice cannot always be guaranteed.
Please feel free to contact the Office of Residence Life at 413-782-1317 if you have any questions.
Resident Student Housing Agreement
When you complete your housing application in THD, you will also be agreeing to the Resident Student Housing Agreement. THD will provide you with an opportunity to view the full agreement before you complete your application and will send you a copy of the Agreement. The 2022-2023 Housing Agreement is also posted below. If you have any questions regarding the housing agreement, please feel free to contact us.